By Laws and Rules

SSDSA By Laws (Expanded Below) 






(As approved at the November 3, 2020 AGM)


  1. In these by-laws unless there be something in the subject or context inconsistent therewith
  2. "Society" means South Shore District Soccer Association;
  3. "Registrar" means the Registrar of Joint Stock Companies;
  4. "Special Resolution" means a resolution passed by not less than three fourths of such members entitled to vote as are present in person at a General Meeting of which notice specifying the intention to propose the resolution as a special resolution has been duly given.




  1. This Association shall be affiliated with and be under the jurisdiction of the Canadian Soccer Association and Soccer Nova Scotia.




  1. The subscribers to the Memorandum of Association and such other persons as shall be admitted to membership in accordance to these by-laws, and none other, shall be members of the Society, and their names shall be entered in the Registry of Membership accordingly.


  1. For the purpose of registration, the number of the members of the Society is unlimited.


  1. Every Club representative and sitting Board Members of the Society shall have one (1) vote at every meeting of the Board of Directors.


  1. At the Annual General Meeting, each Club shall have one (1) vote for each team registered during the previous summer season and (1) vote for a summer mini program, made by the representative of that Club.


  1. Membership in the Society shall not be transferable.


  1. The following shall be admitted to membership of the Society:
  2. A member of the Board of Directors must be an individual over the age of eighteen (18) years who upholds the objectives of the Society and contributes to the support of the society an amount to be determined at the General Meeting, and who


  1. Has Clubs representing three (3) teams registered during the summer season and having its home fields located in Lunenburg and Queens Counties. With the exception of when there is only one (1) Club in a county.


  1. The organization representing registered match officials (referees) in Lunenburg and Queens Counties.


  1. Is made, by Special Resolution, a life member, for outstanding services to the Society. Life Members have a voice at the Annual General Meetings but no voting privileges.


  1. A request for new Club or Association membership must be made to the Secretary of the South Shore District Soccer Association for approval of the District Board and here to the bylaws and the following:
  2. Not consist of a team(s) or a majority players which were previously registered with an existing club.
  3. Must have the minimum number of teams as required under these bylaws.
  4. The approval of the club(s) membership at a special general meeting and the approval of the District Board when two or more clubs intend to merge.
  5. An application for association membership must define the role of the association and how it will support the district association.


  1. Membership in the Society shall cease upon the death of the member, or if, by notice in writing to the Society, he/she resigns his/her membership, or if he/she ceases to qualify for membership in accordance with these by-laws.




  1. The fiscal year of the Society shall be the period from October 1st to September 30th.




  1. The Ordinary or Annual General Meeting of the Society shall be held within three (3) months after the end of each fiscal year of the Society.


  1. There shall be a minimum of one (1) Ordinary General Meeting, in addition to the Annual General Meeting, during each fiscal year of the Society.


  1. An Extraordinary General Meeting of the Society may be called by the President at any time. An

Extraordinary General Meeting shall be called by the Board of Directors if requested in writing by at least fifty per cent (50%) of the members of the Society.


  1. At least seven days’ notice of meeting, specifying the place, day and hour of the meeting, and, in the case of special business, the nature of such business shall be given to the members. Notice shall be given in writing via email to members, social media and the Association website. The non-receipt of any notice by any member shall not invalidate the proceedings at any General Meeting.


  1. At the Annual General Meeting of the Society, the following items of business shall be dealt with and shall be deemed to be the ordinary business:
  2. Minutes of preceding Annual General Meeting;
  3. Consideration of the annual reports of the Executive members and committees;
  4. Consideration of the financial statements, including the balance sheet and financial statement and the report of the Reviewers thereon;
  5. Election of Executive members for the ensuing year(s);
  6. Appointment of Reviewers.


  1. All other business transacted at the Annual General Meeting shall be deemed to be special business, and all business shall be deemed special that is transacted at an Extraordinary General Meeting of the Society.


  1. No business shall be transacted at any meeting of the Society unless a quorum of members is present at the commencement of such business, and such quorum shall consist of fifty percent (50%) of members.


  1. If from within fifteen (15) minutes from the time appointed for the meeting, a quorum of members is not present, the meeting, if convened upon the requisition of the members, shall be dissolved. In any case, it shall stand adjourned until such time and place as a majority of members then present shall direct and, if at such adjourned meeting, a quorum of members is not present, it shall be adjourned sine die.


  1. The Chair of the Society shall preside as Chair at every General Meeting of the Society. If there is no Chair or if at any meeting he/she is not present at the time of holding the same, the members present shall choose someone of their number to be Chair.


  1. The Chair shall have no vote except in the case of an equality of votes. In the case of an equality of votes, he/she shall have a casting vote.


  1. The Chair may, with the consent of the meeting, adjourn any meeting from time to time and from place to place, but no business shall be transacted at any adjourned meeting, other than the business left unfinished from the meeting at which the adjournment took place, unless notice of such new business is given to the members.


  1. At any meeting, unless a poll is demanded by at least three (3) members, a declaration by the Chair that a resolution has been carried and an entry to that effect in the book of proceedings of the Society shall be sufficient evidence of the fact, without proof of the number or proportion of the members recorded in favor of or against such resolution.


  1. If a poll is demanded in a manner aforesaid, the same shall be held in such a manner as the Chair may prescribe and the result of such poll shall be deemed to be the resolution of the Society in General Meeting.




  1. All proposed amendments to the By-laws shall be forwarded in writing to the Secretary no later than twenty days (20) prior to the Annual General Meeting or Special General Meeting called for the purpose of such amendment.


  1. Copies of the proposed amendments shall be sent, in the manner described in By-law 12, to all members not less than seven (7) days prior to the General Meeting at which they will be considered.
  2. The By-laws can only be amended by Special Resolution.




  1. A Board of Directors shall conduct the business of the Society between General Meetings.


  1. Unless otherwise determined by General Meeting, the number of Directors shall be no less than five (5) and no more than fourteen (14). The subscribers to the Memorandum of Association shall be the first Directors of the Society.


  1. Any member of the Society shall be eligible to be elected as Director of the Society.


  1. Directors shall be elected by members at each Ordinary or Annual General Meeting.


  1. Every registered Club in good standing shall appoint one (1) representative to the Board of Directors. The local organization representing registered match officials in the area shall appoint one (1) representative to the Board of Directors.


  1. At the first Ordinary or Annual General Meeting of the Society and at every succeeding Ordinary or Annual General Meeting, all the Directors shall retire from office but shall hold office until the dissolution of the meeting at which their successors are elected, and retiring Directors shall be eligible for re-election.


  1. In the event that a Director resigns his/her office or ceases to be a member of the Society, whereupon his/her office as Director shall ipso facto be vacated, the vacancy thereby created may be filled for the unexpired proportion of the term by the Board of Directors from among the members of the Society.


  1. The Society may, by Special Resolution, remove any Director before the expiration of the period of office and appoint another person in his/her position. The person so appointed shall hold office during such time only as the Director in whose place he/she is appointed would have held office if he/she had not been removed.


  1. Meetings of the Board of Directors shall be held as often as the business of the Society may require and shall be called by the Secretary. A meeting of Directors may be held at the close of every Ordinary or Annual General Meeting of the Society without notice. Notice of all other meetings, specifying the time and place thereof, shall be given either orally, in writing, and/or email to each Director within a reasonable time before the meeting is to take place, but non-receipt of such notice by any Director shall not invalidate the proceedings at any meeting of the Board of Directors.


  1. No business shall be transacted at any meeting of Directors unless at least one-third in number of the Directors is present at the commencement of such business.


  1. The Chair or, in his/her absence, any Director appointed from among those Directors present shall preside as Chair at meetings of the Board.


  1. The Chair may be entitled to vote as a Director and, in the case of equality of votes, he/she shall have casting vote in addition to the vote to which he/she is entitled as a Director.




  1. The management of the activities of the Society shall be vested in the Directors who, in addition to the powers and authorities by these by-laws or otherwise expressly conferred upon them, may exercise all such powers and do all such acts and things as may be exercised or done by the Society and are not hereby or by Statute expressly directed or required to be exercised or done by the Society in General Meeting. In particular, the Directors shall have power to engage a coordinator and to determine his/her duties and responsibilities and his/her remuneration. The Directors may appoint an executive committee, consisting of the officers and such other persons as the Directors decide.


  1. The Directors shall, by simple majority vote, fifty-one percent (51%) of Directors present, make such Rules and Regulations as they deem necessary for the proper management of the Society. Such Rules and Regulations must be presented to the membership and may be amended or annulled by a simple majority vote [51%] of members present at a General Meeting.




  1. The Executive Committee shall manage the affairs of the Society subject to the policies established by the Board of Directors. The Executive Committee shall consist of the President, Vice-President, Secretary, and Treasurer. Executive members shall be elected at the Annual General Meeting of the Society and shall serve for two (2) consecutive years. The following shall be elected in even numbered years: President and Secretary. The following shall be elected in odd numbered years: Vice-President and Treasurer. Executive members may offer for re-election. No executive can remain in the same position for more than two (2) consecutive terms, or four (4) consecutive years.  If no volunteers offer for an Executive position, the Executive can remain in the position for an additional year and/or until the position can be filled. Executive members shall have no vote at Annual General Meetings with the exception of the President who shall have a casting vote in the case of an equality of votes.


  1. The Vice-President shall, at the request of the Board and subject to its directions, perform the duties of the President during the absence, illness, or incapacity of the President.


  1. The members may also elect from their number a Vice-Chair. The Vice-Chair shall, at the request of the members and subject to its directions, perform the duties of the Chair during the absence, illness or incapacity of the Chair or during such period of the Chair may request him/her to do so.


  1. There shall be a Secretary of the Society who shall keep the minutes of the meetings and perform such other duties as may be assigned by the Board.


  1. The Directors may appoint a temporary substitute for the Secretary who shall, for the purpose of these By-laws, be deemed to perform the Secretary’s duties.




  1. Any proposed item of expenditure that is not included in the approved budget for the year of the proposed expenditure shall be deemed an extraordinary expenditure. Any extraordinary expenditure must be approved by a simple majority vote, fifty-one percent (51%) of members present, at either a Director's Meeting or a General Meeting of members. In the case of the General Meeting, notice of motion concerning the extraordinary expenditure must have been received in writing and/or email by the Secretary at least two (2) weeks prior to the date of the General Meeting. The secretary shall send notice of the proposed motion of extraordinary expenditure to members prior to the day of the General Meeting.




  1. The reviewer of the Society shall be appointed annually by the members of the Society at the Ordinary or Annual General Meeting and, on failure of the members to appoint a reviewer, the Directors may do so.


  1. The Society shall make a written report to the members as to the financial position of the Society and the report shall contain a balance sheet and operating account. The reviewers shall make a written report to the members upon the balance sheet and operating account, and in every such report, he/she shall state whether, in his/her opinion, the balance sheet is a full and fair balance sheet containing the particulars required by the Society and properly drawn up so as to exhibit a true and correct view of the Society's affairs, and such report shall be read at the annual meeting. A copy of the balance sheet, showing the general particulars of its liabilities and assets and a statement of its income and expenditure in the preceding year, reviewed by the reviewer, shall be filed with the Registrar within fourteen days after the annual meeting in each year as required by law.


  1. The Society has power to repeal or amend any of these by-laws by a Special Resolution passed in the manner prescribed by law.


  1. A budget will be developed for the operating costs of the Board in February and August for the start of each season. The budget will be reviewed and approved by the Board.




  1. The Society shall file with the Registrar with its Annual Statement a list of its Directors with their addresses, occupations, and dates of appointment or election, and within fourteen (14) days of a change of Directors, notify the registrar of the change.


  1. The Society shall file with the Registrar a copy in duplicate of every Special Resolution within fourteen (14) days after the resolution is passed.


  1. Preparation of minutes, custody of the books and records, and custody of the minutes of all the meetings of the Society and of the Board of Directors shall be the responsibility of the Secretary.


  1. The books and records of the Society may be inspected by any member at any reasonable time within two (2) days prior to the Annual General Meeting at the registered office of the Society.


  1. Contracts, deeds, bills of exchange, and other instruments and documents may be executed on behalf of the Society by the Chair or the Vice-Chair and the Secretary, or otherwise as prescribed by resolution of the Board of Directors.


  1. The borrowing powers of the Society may be exercised by Special Resolution of the members.


  1. All meetings of the Society shall be conducted in accordance with Roberts Rules of Order insofar as they may apply.


Rules and Regulations (Expanded Below) 





Amended November 2020




Soccer Nova is responsible for organizing soccer activities for all its members. Activities include competitions, training, and general administration.


‘Official’ Member organizations of Soccer Nova Scotia include Districts, Leagues, Associates, Referee Associations, and Life members, as defined in the SNS bylaws.


Districts and Leagues include another level of organization membership - Clubs. Players are the ‘foundation’ membership units in soccer.


Players register with Clubs, and as such, have the right to participate in competitions and training activities. Club membership automatically includes membership in all other member organizations of the Club, including Districts, Leagues, and Soccer Nova Scotia. Membership includes the obligation and acknowledgment for an individual to adhere to all bylaws, policies and procedures of all these organizations.


Clubs are the ‘grass root’ organization for registration of and program delivery to Players. Clubs form Club Teams and manage all team related activities including selection, registration, training, and coach selection. Clubs may also organize non-team related training or activities for its members. Clubs are members of Districts and Leagues. Clubs register players, and where applicable, assign players to registered teams.


Districts serve as the representative for its member Clubs and their players on Soccer Nova Scotia governing bodies.  Districts may also be members of Inter-District Leagues, and such serve the interests of their members on that League. Leagues organize seasonal league play for its members District or Club teams.  This includes creating divisions, schedules, and where applicable publishing standings and statistics.





Within SSDSA, decisions are made by Members, the Board of Directors, the Executive Committee, SSDSA Committees, and Operations (i.e. Staff).


The Membership is the top decision-making body. The Membership meets at least once per annum at its Annual General Meeting. When necessary, a Special General Meeting of the Membership may be held. Responsibilities of the Membership are outlined in the Bylaws. The Membership elects the Board of Directors. Membership voting at the AGM is allocated to the Club Members based one vote per registered team and one vote for mini program (i.e. U6/U8).


The Board of Directors consists of member Club Representatives (i.e. Club Presidents), South Shore Referee Association Representative and Directors-at- Large. The powers of the Board of Directors are vested to direct the affairs of the South Shore District Soccer Association as outlined in the Bylaws. Between General Meetings of its members, the Board of Directors has the power to develop or update policies and procedures, or to strike committees or perform other tasks as so required to carry out the business of the SSDSA. Regular Meetings of the Board of Directors are not open to the membership unless a request is made two weeks in advance of the meeting or invited by the Executive and/or Board of Directors.


The Board of Directors is supported by a number of Committees, and delegate’s authority to each committee by approving its objectives, membership, duties and responsibilities. Each SSDSA Committee consists of a Chair and Members. Each Chair is appointed by the Board of Directors based on the recommendation of the President or, in the case where the Chair is an Officer, is elected at an AGM. Other committee members are selected either by the Committee Chair in consultation with Board of Directors or as outlined under specific Committee policies. Staff members, as required, provide support for committees.


The role of each committee is to assist the Board of Directors in directing the affairs of SSDSA as defined in the “Committees” Policies and Procedures.


The Executive Committee consists of the President, Vice-President, Treasurer, and Secretary. During the intervals between meetings of the Board of Directors, the Executive Committee possesses and exercises the powers of the Board of Directors in management and direction of the affairs of the SSDSA.




  1. District Jurisdiction


As per Soccer Nova Scotia the South Shore District Soccer Association is part of the South Shore Region and its jurisdiction is Lunenburg and Queens County.


  1. Soccer Nova Scotia Affiliation


All Clubs under the jurisdiction of the South Shore District Soccer Association must register their players with Soccer Nova Scotia as per Soccer Nova Scotia’s Policies and procedures.


  1. District and League Management


The South Shore District Soccer Association and its associated leagues shall be represented by an elected board of directors as per the Association’s Bylaws.


  1. Accident and Liability Insurance


Forms, information and follow up can be obtained from the Soccer Nova Scotia Office Phone: (902) 445-0265 Fax: (902) 445-0258 E-Mail:  Completed forms must be submitted to Soccer Nova Scotia.


  1. Registration of Players


5.1 All clubs and members of the District Association must register all their players with Soccer Nova Scotia.


5.2 A player must be registered by their team/club with Soccer Nova Scotia 24 hour before any competition before they are eligible to play. 5.3 A team playing an unregistered player shall forfeit three points to their opponent.


5.4 Clubs must assign their players to a team with the exceptions “minis”.


5.5 Mini soccer players (i.e. U4, U6, U8) must be registered with Soccer Nova Scotia by their clubs but do not have to be assigned to a team.


5.6 All players must be registered with Soccer Nova Scotia as per SNS stated deadlines:

  • Summer Season- June 30th
  • Winter Season- December 31st
  • Spring Season- May 31st


5.7 A player must be registered seven days before taking part in any competition leading to a national championship.


5.8 No player can be registered after the deadlines noted in 5.6 and will not be permitted to play in any competition (league games, exhibition game, or tournament.)


  1. Registration of Teams


6.1 All competitive teams playing in a District, Inter-District or Provincial League must be properly registered with the District Association by May 15th (Summer Season) of each year.


6.2 To be properly registered, a competitive team (excluding mini-sided teams) must have a minimum of fourteen (14) registered players by May 15th of each year. Additional players may be registered up to June 30th each year for the Summer Season.


6.3 For the winter season a competitive team must have a minimum of ten (10) players registered by November 1st of each year. Additional players may be registered up to December 31st of each year.


  1. Responsibilities of Clubs, Coaches, Managers, Players


7.1 Clubs/Teams are responsible for all actions of their players, coaches, manager, and spectators in all game locations. This is prior, during, and after a game until the opposing team has departed.


7.2 Clubs/ Teams are responsible to ensure each player has a jersey, shorts and sock that match their team mates. Each player including the goalkeeper shall wear a jersey with a clearly observed number that shall distinguish him from him team mates.


7.3 Clubs/Teams and Coaches are responsible to ensure all players are wearing shin guards during practices and competitive games.


7.4 Clubs/Teams are responsible to ensure all coaches and managers have the appropriate certifications and criminal checks.


7.5 Clubs/Teams must ensure all team complete all scheduled league and playoff games. After two forfeits of league games a team will not be eligible to participate in play offs and represent the district at Provincials.


7.6 Captains must wear armbands.


7.7 In the summer season a team must field at least seven players for each scheduled game, within 15 minutes of the scheduled kickoff. Take advantage of Playing Up rule (Regulation 10) and Temporary Registration permit (Regulation 11). In the winter season a team must field 5 players within ten (10) minutes of game time. In the winter season time is deducted from regulation play.


7.8 Any team that does not meet the requirements of the section 7.7 shall be deemed to have lost the game 3:0.


7.9 Club responsibilities include, but are not limited to:


7.9.1 a) Supplying District Secretary with copies of the previous year’s annual financial statement and minutes of annual general meeting; current season’s list of elected officers. These documents must be in the possession of the Secretary prior to the Association’s Spring General Meeting each year. Clubs not fulfilling this requirement are not eligible to participate in provincial championships that year.



7.9.2 The behavior of their players, coaches, managers, parents and fans in all game locations, prior to a game, during a game, and after a game until the opposing team has left.


7.9.3 The coordination and supervision, through a designated register, the registration of all the club’s players and teams.


7.9.4 Request in writing, District Board permission for teams to play in out-of-District Leagues. This permission must be obtained before clubs apply to enter out-of-District Leagues. Clubs who do not request and receive such permission will have their out- of- District League teams declared ineligible to participate in provincials that year.


  1. Performance Bonds (Summer Season)


A performance bond of $300 shall be paid annually at the Spring General Meeting by each District Club on behalf of ALL of its teams. The performance bond must be received before any team participates in a league game, forfeits will be applied until the bond is received. The amount shall be paid to the District Association, which will reimburse clubs, after deducting $100 per game forfeited by each team within the club. If a club uses its complete $300 bond during the season it has five (5) business days to replenish that bond with the League Administrator, if the club fails to do so, all teams in the club will forfeit all scheduled game(s) until such time as the bond is in possession of the Administrator. $300 shall be forfeited by any club whose teams[s] do not participate in scheduled post- league season jamborees, play-offs, and provincial championships, when a team has qualified.


  1. I.D. Cards


9.1 All Youth players must have a valid, laminated, ID card supplied by their Club Administrator.


9.2 All senior B players wishing to attend tournament and provincial championships must have valid government photo I.D. (i.e. driver’s license, passport)


9.3 Youth I.D. cards are good for three years, including the year they were first made.


9.4 During the regular league season a player’s I.D. card must be produced to a member of the district board within seven days of a request for identification and registration from an opposing coach or manager. The latter’s request must be made by in writing to the District president or Administrator.


9.5 For league playoffs and provincial championship qualifiers, all youth players must have an I.D. card at the game or games. If a player’s I.D. card is not available and the player is properly registered, the player may participate in the game. However, the player’s coach or club shall have 24 hours from the completion of the game to deliver the card, or materials to process the card to the Club Administrator. If these time requirements are not met the player’s team shall be deemed to have lost the game by a score of 3:0


9.6 All ID cards must be checked prior to all playoff and provincial games. Tournament organizer, SSDSA Board member or referee must check cards.


  1. Playing Up


10.1 Within the same club a player may play up with an older age group team, an unlimited number of times. A registered senior team shall play up no more than four registered youth players in one District League game.


10.2 Within the district a player may play up from their club team to the regions Tier 1 team an unlimited number of times.


10.3 When a club has more than one team in a division, a player that is called up must be assigned to one team. A player being called up can’t play for more than one club team registered in a division.


10.4 Any player (youth or senior) can only play in District Playoffs or Provincial Championships with the team that the player is registered with.


  1. Playing For a Team To Which A Player Is Not Registered


11.1 A player may play for a team to which he/she is not registered only by using a Temporary Registration Permit which must be approved by the District President for league play


11.2 The player plays as a guest player in an exhibition or league game or a sanctioned tournament for a club team other than the team and club the player is registered with.


11.3 The Temporary Registration Permit is available from the Soccer Nova Scotia website and shall be signed off before the player plays for another team. Otherwise, the player is ineligible.


11.4 A player shall be entitled to a maximum of three Temporary Registration Permits per season.


  1. League Points


A win shall count as three points; a tie shall count a one point. A forfeit is a 3 point loss to the forfeiting team


  1. Age Qualifications & Over-Age Players


13.1 January 1st is the qualifying date for youth age groups. (i.e. under 14 player must not have reached the age of fourteen (14) before January 1st of the season of play. 13.2 Over age players are not permitted. 1


  1. Transfer of Players


For out of District Transfers the form must be completed by the player and faxed to the Soccer Nova Scotia office (902) 445-0258 prior to the transfer deadline.


  1. Players in District Championship Playoffs


A team may only have players who:

  1. Have been properly registered.
  2. Transferred on or before established transfer date.


  1. Number of Players


Refer to the Soccer Nova Scotia rule for the number of players permitted to be registered to a team.


  1. Substitutions


17.1 There shall be unlimited substitutions for summer and winter (indoor) games under the jurisdiction of this Association play


17.2 No more than three players at any one time can substitute with the exception of 7 aside, 8 side, U10 and U12 outdoor play where the number of substitutions are not limited.


17.3 Substitutions shall be at any stoppage in play, at the discretion of the referee.


17.4 Winter (Indoor) substitutions can be made without stoppage of play.


  1. Referees: Payment of Game Fees


18.1 All officials will be paid before the kick off and are required to be at the field of play a minimum of ten minutes before scheduled kick off. If the referees arrive later than 15 minutes prior to scheduled kick off, they shall be paid at the discretion of the team paying fees, at half-time or immediately after the game. During winter play each team is responsible for 50% of the payment.


18.2 In District and Regional playoffs the designated home teams shall pay the referees, and upon submission of an invoice to the District Treasurer, shall be reimbursed by the District.


  1. Discipline


(As directed by SNS, section 14 from the Soccer Nova Scotia Polices and

Procedure) and- Procedures-as-of-Oct-20124.pdf


  1. Disrespect for Game Officials


The District supports the Soccer Nova Scotia ‘Zero Tolerance Policy on Disrespect for Officials. Game Officials are required to report disrespect on the game sheet of the game at which the disrespect took place and to file with the District Administrator a completed copy of the District’s Referee Report On Disrespect for Officials within 48 hours of the completion of the game.


  1. Cancellation and Suspension of Game(s) Due to Inclement Weather and/or Poor

Field Conditions


21.1 The referee can suspend or postpone a game because of field conditions or weather.


21.2 The referee may, at their discretion, start a game under the following conditions:

  1. no corner flags are supplied and/or
  2. the field markings are totally inadequate.


21.3 In consultation with the local field authorities and club representatives the District President and Administrator has the authority to cancel games due to field or weather conditions. The conditions in the area around the playing field will be taken into consideration as it pertains to the safety of the players and spectators.


21.4 The following conditions may result in the cancellation of games:


21.4.1 Sustained heavy rain persisting for four hours or more, which started within six hours prior to the scheduled kickoff, shall be considered sufficient reason to cancel a scheduled game.


21.4.2 In May, heavy rain on a game day on a field not yet dry from a wet Spring shall be considered sufficient reason to cancel a scheduled game.


21.5 As a guide line notification of a game cancellation will be given to the team reps at least two (four hours in the case of a team from outside of the District) prior to the scheduled kickoff.


  1. Re-arranged games


22.1 When a game is suspended or postponed by the referee, it shall be rescheduled by the District Administrator. The Administrator, after consultation with the Referee Assignor, shall have the final decision. 22.2 Re-scheduling is expected to take place only in an emergency. In the month of June rescheduling will be given consideration due to school events.


22.3 When a coach or team manager wishes to re-schedule a game because of an emergency, he or she must email the District Administrator, explaining the emergency in writing to the District President.


22.4 If the President accepts the emergency, he or she will direct the administrator to re-schedule the game. An emergency does not include players at work, on vacation, at camp, injured etc. Examples of emergency are: accident on the way to the game; death or tragedy in player’s family; vandalism at home field.


22.5 Applications to re-schedule because of emergency must be made in writing to the administrator 24 hours before the scheduled game, exceptions will be considered on a case by case basis based on the fore mentioned examples.


22.6 When a coach or other team or club representative cancels a game, scheduled by the Association, without following the emergency re- scheduling procedures above, the game will not be rescheduled, and the team canceling the game shall be deemed to have lost that game by a score of 3:0.


  1. Publicity


The winning team phones results to CKBW 543-2401. Phone long distance to 1-800-563-2401. In the case of a tied game, the home team phones CKBW. Phone on day of game. The District Administrator shall regularly submit league standings for publication in District newspapers.


  1. Game Sheets


Teams are required to fill out a game sheet in IN FULL and LEGIBLY IN INK and give them to the referee before kick -off. Game sheets must be submitted to the district administrator within 24 hours of the end of the game. Game sheets must be faxed (902) 543-4859 or emailed accordingly or it will result in a forfeit or disciplinary action. The winning team must then submit the game sheet and the home team in the case of a tie. Either team may submit game sheets in the event there are comments.


  1. Forfeit Games and Forfeits and Playoffs


25.1 A team that forfeits two (2) league or more games shall be ineligible for playoffs and provincial championships.


25.2 A forfeit shall have occurred when a team fails to complete a league or play-off game scheduled by this District Association.


25.3 When a team forfeits a game, it shall be a 3:0 loss.


25.4 When a team forfeits a game they shall pay the cost of the referees; if the District rules that the forfeit did not allow sufficient time to inform game officials.


  1. Club Colors


26.1 In all league competitions, tournaments, jamborees and play- offs, all participating teams must provide their players with a team uniform shirt, shorts and socks of the same colour, and each shirt must have a number that distinguishes players from their team-mates. Referees shall report on the Game Sheet non- compliance with this regulation. If there is non-compliance at a subsequent game of the same team, the referee may remove the offending player[s] from the field of play [allowing substitutes to take their place], and allow them to rejoin the game when properly uniformed.


26.2 When a clash of team colors occurs, the Visiting Team Changes unless they have the District approved designated colors.


26.3 If the team’s colors are not those approved by the South Shore District Board and the colors conflict with opponents, they must change. If a Club wants to change colors they must have the District Board’s approval before the beginning of the soccer season.


26.4 18.1. Approved colors for each club are as follows:

New Germany: Gold/Blue

West Nova Fuels: Red/White

Queens: Gold/Black

Chester: Green

Mahone Bay: Lime Green

HB Studios: Black

South Shore United: Sky Blue/White


26.5 All teams must have alternative color pinnies/jerseys for all games.


  1. District Representation in Provincial Championships


Senior B

The following principle will apply: if the LEAGUE is eligible for one participating team, then that team will be the winner of regular season league standings versus the winner of the playoff tournament in a special playoff game to be hosted by the league winner at their home field. If it turns out the same team has won both titles then there is no need for a special playoff game and that team will represent the LEAGUE at the provincial Championships. If two participating teams, the first standing team from the regular season shall qualify, and so shall the highest placed team in league play-offs other than the first place team in the standings. If additional representation is requested, it shall go to the next highest placed team(s) in the regular league standings.


Tier I Youth…is decided according to standings in the N.S.S.L.


Tier II Youth Representation will be decided by playoffs following regular season play.


  • Where there is not a District league of four or more teams in the same age-gender category, the play-off shall be decided each year by the District Board.
  • Where there is a District league of four or more teams in the same age- gender category, the play-off format shall be as follows:


Game 1: 1st vs 4th winner proceeds to finals

Game 2: 2nd vs 3rd winner proceeds semi final


A District team wishing to qualify to participate in Provincials must compete as a regular member of the District league, if there is one, in the appropriate age/gender group. When the District hosts a provincial championship the club of the number one ranked team after provincial qualifiers shall be the host. When hosting Provincials the District will have two representing teams. These will normally be the first and second standing teams after completion of playoffs. Exceptions shall be at the discretion of the District Board.


  1. District Standings- End of Season


When more teams finish their games with the same number of points as per the league standings, the following formula (as detailed in the Soccer Nova Scotia Championship Regulations) will prevail. No standings are officially recorded or published for U10 leagues as per SNS rule.


  1. Previous Match Results. The team with the best record (most points) in games involving only the tied teams shall be awarded the higher standing.


  1. Goal Difference. The team with the best goal difference (total ‘goals for’ minus total ‘goals against’) shall be awarded the higher standing. A maximum difference of five (5) goals shall be awarded in each game.


  1. Fewest Goals Allowed. The team allowing the fewest goals shall be awarded the higher standing.


  1. Penalty Kicks if two or more teams are still tied under the first three criteria, then the higher standings shall be decided by kicks from the penalty spot, as follows, with the winner awarded the higher standing.


  1. South Shore League and District Representatives at Provincial Championships


Teams representing the South Shore District or League at provincial championships must:

  • have a representative at the pre-championship reps meeting
  • complete all their scheduled games in the championship
  • adhere to the Soccer Nova Scotia Championship Rules and Regulations.


  1. Hosting an Inter-District Tournament


  • Clubs wishing to host an inter-district tournament must apply for sanctioning, using the appropriate Soccer Nova Scotia form before March 1st of the year of the proposed tournament.
  • Tournaments may not be advertised, or participants confirmed, until written approval has been received from Soccer Nova Scotia. The club hosting an approved tournament shall submit, by fax, email or hand delivery, the appropriate Soccer Nova Scotia tournament report form to Soccer Nova, as per the SNS Competitions Committee Rules as they govern the report.


  1. New Club/Team Status


31.1 New clubs or new teams (not members of existing clubs) must apply to the District Board or a General Meeting of the Association for club/team status (the right to register players and/or participate in playing soccer under the jurisdiction of the District and Soccer Nova Scotia).


31.2 Club/team status is granted by majority vote of Board or General Meeting members. A club given status by the Board may register and play, but club status must be confirmed at the next General Meeting following Board approval.


31.3 A club is required to have teams registered to be considered for Board approval. Team cannot consist of a majority of players from an existing District Club.


  1. Tier 1 Sanctioning


32.1 The South Shore District Soccer Association sanctions the South Shore United Football Club (SSUFC) to be the designated Tier 1 representative for the South Shore.


32.3 SSUFC is sanctioned for Tier 1 only and is not permitted to have or register Tier 2A, Tier 2B, Tier 3, Senior B, or Senior C teams.


32.3 SSUFC can only have 1 team in each division in any season - 1 team per age group, as identified by SNS, and per gender.


32.4 SSUFC must have SSDSA Board approval to have more than one team in each/any division in the summer and/or winter.


32.5 The South Shore District Soccer Association must have at least one Board appointed representative on the SSUFC Board.


32.6 The sanctioning of SSUFC as the South Shore Tier 1 representative will be reviewed on a yearly basis following the Summer Season and prior to the Winter Season.


32.7 As per Soccer Nova rules 8.4.2- In all cases where a region fields regional teams, no club teams may register with the Nova Scotia Soccer League.


  1. Administration of Tournaments and Provincial Championships Hosted by the District Association


33.1 The District Administrator shall act as staff administrator/coordinator for the preparations leading up to the provincial tournaments


33.2 Provincial Championships are administered the District and shall be hosted by the first place club. The administrator shall be the contact person with Soccer Nova Scotia and shall be responsible for:

  • prior and on-site administration of the championship and
  • ensuring that Soccer Nova Scotia provincial championship hosting standards are met.


33.3 The hosting club’s team playing in a provincial championship hosted within the District, is required to provide on-site administration of the championship (for example: clean-up, supply field marshals, game balls, corner flags, etc…) as requested by the league administrator.


  1. South Shore District Soccer Association Field Grants


The South Shore District Soccer Association Board of Directors on a “case by case by case by case” basis will hand out all grants. Requests for fund must be made in writing with description of what the fund are being used for and the amount request.


  1. U10 Rules


  • Number of players on the field: 7 v 7 including keeper. No match may start or continue if either team consists of fewer than five players, one of whom is the goalkeeper.
  • Equal playing time for all players-players should be encouraged to play all positions
  • Single gender when numbers allow
  • Recommended team size- register minimum of 10 and maximum of 14 players: maximum to be exceeded only if not enough players in club to form additional team
  • Unlimited substitutions at any stoppage of play at referee’s discretion: referee will not allow undue delays of game or time wasting.
  • Game Duration- 2 X 30 minute halves: half-time of 5 minutes
  • Ball Size 4
  • Field size: width 36-50m length: 55-70m
  • No Goal Area
  • Goal Kicks to be taken from anywhere inside Penalty Area
  • Penalty Area: extends 11 meters into field of play from points on end line, 11 meters from each goal post.
  • Penalty mark is made 9 meters from midway between the goal posts and equidistant to them.
  • Goal Size: 12ft by 6.5ft
  • No off sides
  • Throw-ins and Corner Kicks as per regular Laws
  • Free Kicks are, with exception of penalty kick, indirect. All opponents must be 9 meters from ball.
  • No automatic ejection [red card] for intentional foul preventing clear goal scoring opportunity.
  • Players Equipment: generally conform to FIFA Laws. Uniforms must distinguish teams. Shin-guards mandatory. Jewelry is not permitted.
  • One referee-no assistants
  • No scoring statistics or standings kept by District or its member Clubs


  1. Game Duration




Age Group



Ball Size

Under 10

2 x 30 mins

2 x 5 mins


Under 12

2 x 35 mins

2 x 10 mins


Under 14

2 x 40 mins

2 x 10 mins


Under 16

2 x 45 mins

2 x 15 mins


Under 18

2 x 45 mins

2 x 15 mins


Senior A

2 x 45 mins

2 x 15 mins


Senior B

2 x 45 mins

2 x 15 mins




Winter (Indoor): All Divisions


Age Group



Ball Size

Under 10

2 x 25 mins



Under 12

2 x 25 mins



Under 14

2 x 25 mins



Under 16

2 x 25 mins



Under 18

2 x 25 mins



Senior A

2 x 25 mins



Senior B

2 x 25 mins




Masters & Ladies 7 aside as directed by Soccer Nova Scotia


  1. Prosthetics


The District shall allow players to wear prosthetics. Dangerous use of a prosthetic shall be dealt with under Law 12, a caution and/or ejection. A game official with concerns, particularly under Law 4, about the safety of a prosthetic shall report the matter in writing [email], with a detailed explanation, to the District Administrator and copy the President of the District Referees Association. The District shall then consult with the player or player’s family, the District Referees Association, and Soccer Nova Scotia, and then make a written ruling on the issue.


  1. Complaints, Appeals and Protests


38.1 The District will only accept formal written [letter or email] complaints, appeals and protests that are dated, addressed and signed by the complainant or appellant.


38.2 The complaint, appeal or protest shall be accompanied by a fee of $200 to the South Shore District Soccer Association. The fee will be returned only if the decision is the complainant’s favor.


38.3 Complainants, appeals and protests must clearly explain what rules and regulations or approved procedures or bylaws of a member club, or of the District, or of Soccer Nova Scotia or the Canadian Soccer Association are the grounds for their case.


38.4 The District Administrator and chair of the Discipline Committee shall review the complaint, appeal or protest, and the chair of the Committee, after making brief preliminary inquiries or having them made on his/her behalf, shall rule on whether or not a hearing will take place.


  1. Appeals Regarding Club Procedures and Decisions


39.1 The District may receive appeals arising from complaints about decisions and procedures made by a member club only after the member club itself has ruled on the complaint. 


39.2 The complaint must be related to the member club’s bylaws and rules and regulations or those of the District or Soccer Nova Scotia that apply.


39.3 They must submit their case in writing [email] to the District Administrator and cite the bylaws and/or rules and regulations that the complaint is based on.


39.4 The complaint/appeal must be accompanied by a fee of $200 in cash, cheque or money order, before it can be processed. The fee will be banked by the District and is returnable only if the District Committee adjudicating the case rules that the fee be returned or, if the chair of the

Discipline Committee rules there are no regulatory grounds for a hearing but that the complaint was neither frivolous nor malicious.


39.5 The appeal may also be made to the District if the appellant can demonstrate that the club has not been reasonably prompt in following due process in dealing with the complaint.


  1. Referees for Exhibition Games


40.1 Teams/Clubs requesting game officials for an exhibition game must submit their request in writing [email] to the District Administrator at least 24 hours before the kick-off of that exhibition game.


40.2 The request shall be accompanied by a $200 fee held by the district and shall be returned club/team after the game has taken place. Otherwise, the fee shall be forfeited to the District.


40.3 The Referee Assignor shall not assign officials to an exhibition game until the game has been sanctioned by the District President.


  1. Game Sheets


41.1 District game sheets are required for all games played under District jurisdiction to which referee[s] s have been appointed on behalf of the District.


41.2 It will be a three-page game sheet with each team and the referee retaining a completed copy.


41.3 The winning team [designated home team in case of a tie] shall fax a copy to the District Administrator within 24 hours of the completion of the game.


41.4 The game referee is required to complete the game sheet with regard to game score, goal scorers, cautions and ejections, misconduct with disrespect for game officials, field markings, corner posts and any other items required by the District.


41.5 Team coaches may also make comments/observations that they may wish to make the District Administrator aware of. These comments/observations will not constitute a formal written complaint and will not be officially responded to or acted on although they will be kept on record.


  1. Structure/Procedures of District Discipline and Appeals Committee


  • District Board shall ensure that a discipline and appeals committee shall be appointed each year.
  • The chair of the committee shall be appointed or re-appointed at the Annual General Meeting each year.
  • The District administrator shall assist in facilitating [contacting members and arranging locations and times and dates etc.] meetings of the committee, and in the absence of the chair, the administrator, president or vice-president shall either chair the committee or agree to appoint a chair.
  • On the receipt of a properly constituted appeal, protest or complaint [see regulation 39 and 40], the chair of the Discipline Committee, or, on his/her behalf, the District Administrator or a member of the Discipline Committee shall initiate a brief preliminary inquiry or investigation to ascertain if the facts are substantiated.
  • Members of the Committee shall be recommended annually by the chair and they must be approved by the District Board annually at its April meeting.
  • From time to time club presidents will be required to nominate committee members for Board approval.
  • The chair and the Board shall make every effort to ensure that committee members represent various parts of the soccer community: players, referees, parents, coaches and administrators.
  • The chair shall make every reasonable effort to ensure that members of the committee appointed for a hearing shall have a cross-section of soccer interests and background, and have no conflict of interest.
  • The committee shall follow procedures for hearings and rulings as required by the regulations of Soccer Nova Scotia and the Canadian Soccer Association.
  • The committee appointed for a hearing shall have no less than three and no more than five members.
  • The chair of a hearing committee shall have a vote. Decisions of the committee shall be by majority vote.


  1. Complaints about Referees


  • Complaints about referee may be made under the rules and regulations and policies of Soccer Nova Scotia.
  • Complaints about referees concerning conduct required by the District: field protocol, game fees, completion of game sheets, completion of misconduct forms, prosthetics must be made in writing [letter or email], duly addressed and signed by complainant, to the District Administrator.
  • Club coaches may only lodge formal written complaints as explained above with an accompanying note [letter or email] from the coach’s club president confirming club permission for the complaint.
  • The District Administrator shall forward the complaint to the President of the District Referees Association, who shall respond in writing [letter or email, copying the District Administrator] to the complainant within five days of receiving the complaint from the Administrator.


  1. Delegations to General and Board Meetings


Members of the District’s soccer community that wish to address a General or Board Meeting may do so by submitting a written [email or letter] request for permission to do so. The request must be submitted to the District President or Secretary at least two weeks before the relevant General or Board meeting. The request must include the specifics of the matter that is to be addressed.


  1. Request for Decisions (RFD)


A completed RFD form is required to be submitted by any board member wanting to receive as decision on a new or pertinent issue that impacts the structure, finances, and/or operation of the organization. Once completed, this form is to be submitted to the secretary 30 days prior to the relevant board meeting. Submission after the deadline will be at the discretion of executive.


  1. Committees


  • The District shall appoint Standing and Ad Hoc Committees that operate according to the rules and regulations of Soccer Nova Scotia that apply to committees.
  • The Standing Committees shall include:
    • Constitution Committee that shall monitor and review the District’s Bylaws and Rules and Regulations and recommend changes;
    • Discipline and Appeals Committee that shall hear appeals and complaints and administer discipline arising from the policies and procedures, rules and regulations; and bylaws of the District and Soccer Nova Scotia;
    • Awards Committee that shall, as directed by a General Meeting or the Board of Directors, recognize deserving members and players of the District;
    • Technical Committee [see Regulation 47];
    • Hiring Committee that, as directed by a General Meeting or the Board of Directors shall seek District staff and make recommendations for hiring.
    • Ad-Hoc Committees may be appointed from time to time by the Board of Directors or by a Standing Committee that wishes to appoint an ad hoc committee to study matters within the Standing Committee’s mandate.
    • The terms of reference or mandate for any committee shall be contained in the District’s Rules and regulations or minutes of the Board of Directors
    • The chair of each committee and the membership of Standing Committees shall be appointed annually by the Board of Directors.
    • The term of membership of each committee shall be for one year and shall expire at the end of the District’s Annual General Meeting


  1. District Technical Committee


  • There shall be a District Technical Committee composed of the Technical Director and one representative designated from each member club and a representative from South West Nova.
  • Club representatives shall be approved each year by the Board at its April meeting.

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